April 21, 2008

COAHPERD Executive Board Business Meeting – April 21, 2007

I. Call to Order 12:57

II. Approval of Agenda – January 27, 2007

Motioned: Nhu Caiozzi

Second: Sue Barnd

III. Approval of Minutes – November 11, 2006 (available at meeting), January 27^th, 2007 (attached)

Motioned: Nhu Caiozzi

Second: Sue Barnd

IV. Budget Report – Suzan

Presented in writing and through email by Suzan Metz

V. Reports of Standing Committees

a. Advocacy – Ellis

Advocacy committee worked on a plan to get every district to answer the survey that we came up with last meeting. We worked it out with Nhu to have the PE club at Metro call all the districts that have not responded. We had a list of the schools that had not responded, so we split the list up, and made sure it was current. We hopefully will have the information that we need for Rick by next meeting.

b. Professional Development – Jones

Upcoming Events

Bane McCracken June 15^th

Denver Summer Institute June 18^th-20^th

Bal-a-Vis-x June 23^rd-24^th

Naspe Summer Institute July 23^rd-24^th

Feedback from Jim Cain Workshop

Needed COAHPERD rep. at Registration

“Thank You” Gift

Certificate for continuing education credit

List of Participants

COAHPERD Web Page- Joe Bishop, Andy, Bill

Review workshop application form

2007-2008 district professional development days (tabled)

Budget

Recommendation for next year’s budget

$10.00 per membership or % of convention to be used for

professional development

Contact colleges about future professional development (Nhu)

c. Leadership – Morrison

We are revision op codes. We are finished with Chair and the Chair Elect positions. Notable change is that each chair and chair elect is responsible for convention duties as assigned by convention committee. Next step for us is to start looking at the op codes for appointed positions. We will have a completed rough draft by June meeting. We plan on having a final draft by September meeting.

d. Convention – Julie

1. Logistics

a. Site- Contact and see if we can have September board meeting at hotel.

b. Audio Visual

Contact hotel to determine organization we might use, pricing

Get board members to bring needed items to save cost.

2. Agenda

a. Keynote

Kathleen working on finalizing

b. Pre-convention

Committee brainstorming possible schools in Colorado

Springs. Need two elementary and two secondary

USOC is a go.

On site- Anna has a few in the works

c. Program

10 session proposal forms received

Deadline to get session proposals in is 5/15

3. Exhibitors/Sponsorships

Renewed current list of 13 interested

Sent “save the date” to all 2006 exhibitors and all 2007

AAHPERD exhibitors and others

Discussed ways to get more exhibitors and people to visit exhibit area. Try breakfast or snack, demos, and more dedicated time, to get more people in to the exhibit area.

Julie will ask other state conventions about price

Exhibitor packets to go out in May

4. Marketing/Register

a. Website

Will ask Charlotte to put logo/theme on the website

Link from home page

b. Registration Fees

The fee will go up to $150 for convention and $25 for preconvention.

Will add line about donation to future professional scholarship.

c. Postcard

Goal to go out by 5/15

5. Resources/Events

a. Awards

Extend deadline to 5/15

Only have a handful of nominations

Ex board decide by June meeting

Letters out to winners by June 4^th

2006 winners will be added to 2007 awards to pick from that group to move on to district

Discussed dinner

Have a “speaker” to improve attendance

Add extra charge for awards

VI. Reports from Appointed Members/Chairs-Chair-elects/Officers (I have requested that written reports be distributed prior to the meeting; verbal reports limited to 5 minutes)*

a. ED Randy Erickson (Randy will not be in attendance)

b. President Kathleen Kinkema